Greene County, Pennsylvania Court Records
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Greene County, Pennsylvania sits in the southwestern corner of the state along the West Virginia border, with Waynesburg as its county seat. The county's court system centers on the Court of Common Pleas of the 13th Judicial District, which handles major civil and criminal matters, alongside a network of Magisterial District Courts for smaller disputes and preliminary criminal proceedings. Criminal records are kept by the Clerk of Courts, and civil records by the Prothonotary — both offices are located at the Greene County Courthouse in Waynesburg.
You can look up court case information through in-person visits to county offices, public access terminals at the courthouse, or online tools from the state judiciary. PennsylvaniaCourts.us can help you locate publicly available case information from Greene County and across Pennsylvania. The statewide UJS Portal also offers free docket sheet searches for Common Pleas and Magisterial District Court cases.
How to Look Up a Court Case in Greene County?
Greene County uses two separate online search systems depending on the type of case you need.
Statewide UJS Portal (Criminal, Appellate, and MDJ Cases)
The UJS Portal, operated by the Unified Judicial System of Pennsylvania, lets you search docket sheets for free. It covers criminal Court of Common Pleas cases, Magisterial District Court cases, and appellate matters. You can search by party name, case number, calendar event, or attorney — no account required.
Greene County Civil Case Search (Civil Division)
For civil cases, the Prothonotary's Office offers a dedicated search tool at greenecountypa.gov/civilsearch. Records from 1996 onward are searchable at no charge. If you need a case from before 1996, you'll have to visit the office in person to search the miscellaneous indices. Docket entries with an attachment icon include viewable documents, subject to the Public Access Policy of the Unified Judicial System. Abuse and mental health cases do not appear in the civil search system.
In-Person and Mail Access
All Common Pleas courts are located at the Greene County Courthouse. You can review case files and request copies during regular business hours. Archived files older than approximately 2006 must be requested in advance — they are pulled every Wednesday morning and remain available for one week.
For civil case copies by mail, send a written request with the party names, the approximate filing year, and a check payable to the Prothonotary of Greene County. A certified copy of a divorce decree costs $7.00 by mail.
Greene County Courthouse Key Court Contacts
| Office | Room | Phone | Hours |
|---|---|---|---|
| Court of Common Pleas (General) | 2nd Floor | (724) 852-5312 | Mon–Fri, 8:30 a.m.–4:30 p.m. |
| Prothonotary (Civil) | Room 105 | (724) 852-5288 | Mon–Fri, 8:30 a.m.–4:30 p.m. |
| Clerk of Courts (Criminal) | Room 103 | (724) 852-5281 / 5282 | Mon–Fri, 8:30 a.m.–4:30 p.m. |
| Register of Wills & Recorder of Deeds | Room 100 | (724) 852-5283 | Mon–Fri, 8:30 a.m.–4:30 p.m. |
Greene County Courthouse
Address: 10 East High Street, Waynesburg, PA 15370
Are Court Records Public in Greene County?
Pennsylvania's Right-to-Know Law (RTKL), codified at 65 P.S. §67.101 et seq., establishes a broad presumption of public access to government records, including most court documents. Records held by government agencies — including the courts — are generally open to public inspection and copying upon request and payment of applicable fees.
The Unified Judicial System of Pennsylvania also maintains a separate Public Access Policy that controls what case information you can view through court docket systems, including both the UJS Portal and the Greene County civil search tool.
Records That Are Restricted or Confidential
Certain categories of records are withheld from public access under Pennsylvania law or court order:
- Juvenile records — confidential under 42 Pa.C.S. §6307; court files concerning a child are not disclosed to the public unless specific statutory exceptions apply (e.g., certain adjudicated delinquency matters involving serious offenses)
- Mental health proceedings — excluded entirely from the civil docket search and subject to state law confidentiality protections
- Abuse cases — Protection from Abuse (PFA) files are not publicly searchable online
- Expunged or sealed records — removed from public access by court order
- Certain family court proceedings — custody and dependency matters may have restricted access provisions
Right-to-Know requests directed to the Greene County Sheriff's Office should be sent to the County's Chief Clerk, Jeff Marshall, at jmarshall@co.greene.pa.us.
Greene County Criminal Court Records
Court Jurisdiction
Felony and misdemeanor criminal cases in Greene County go through the Court of Common Pleas, 13th Judicial District. The Greene County Clerk of Courts maintains permanent criminal case records — indictments, plea records, sentencing orders, and related filings. The office also covers juvenile and orphans court records, collects court fines, costs, and restitution payments, and issues marriage licenses.
Clerk of Courts
Address: Greene County Courthouse, 10 East High Street, Room 103, Waynesburg, PA 15370
Phone: (724) 852-5281 / (724) 852-5282 (appointment line)
Fax: (724) 852-5316
Hours: Monday – Friday, 8:30 a.m. – 4:30 p.m.
Note: Arrive before 4:00 p.m. to ensure service during business hours.
Appointments are required for certain services. Call (724) 852-5282 to schedule.
Criminal dockets for the Court of Common Pleas are searchable for free through the UJS Portal Case Search.
Magisterial District Courts
Summary offenses, preliminary hearings in felony cases, DUI charges, and third-degree misdemeanors first go through one of Greene County's three Magisterial District Courts before potential transfer to the Court of Common Pleas. These courts also handle traffic violations and local ordinance matters. Here are Greene County's MDJ courts and their contact information:
| Court | Address | Phone | Fax |
|---|---|---|---|
| MDJ 13-3-01 (Judge Balint) | 144 West High Street, Waynesburg, PA 15370 | (724) 627-8961 | (724) 627-7134 |
| MDJ 13-3-02 | 417 E. Roy Furman Highway, Suite 203, Waynesburg, PA 15370 | (724) 852-1440 | (724) 852-5322 |
| MDJ 13-3-03 | 100-D Park Avenue, Carmichaels, PA 15320 | (724) 966-2450 | (724) 966-8595 |
Magisterial District Court hours are generally Monday through Friday, 8:00 a.m. – 4:00 p.m. The Magisterial District Court administrative office is located at the Greene County Courthouse, 10 East High Street, 2nd Floor, Waynesburg (Phone: (724) 852-5237).
Criminal History Background Checks
Criminal court records are separate from statewide criminal history reports. The Pennsylvania State Police operates PATCH (Pennsylvania Access to Criminal History), an online system for name-based criminal background checks. The PATCH helpline is available at 1-888-QUERY-PA ((888) 783-7972). As of April 22, 2026, online PATCH checks carry an additional 2% credit card transaction fee.
Sheriff's Office
The Greene County Sheriff's Office handles warrants, civil process service, Protection from Abuse orders, and firearm license applications. Right-to-Know requests for Sheriff's Office records go to the County Chief Clerk.
Greene County Sheriff's Office
Address: 93 East High Street, Waynesburg, PA 15370
Phone: (724) 852-5218
Email: info@greenecountypa.gov
Greene County Civil Court Records
Prothonotary's Office
The Prothonotary's Office is the official keeper of civil case records for the Greene County Court of Common Pleas. Prothonotary Susan K. White maintains indices, case dockets, and public access services for civil litigation — including complaints, writs, liens, judgments, and family law filings.
Prothonotary's Office
Address: Greene County Courthouse, 10 East High Street, Room 105, Waynesburg, PA 15370
Phone: (724) 852-5288 / (724) 852-5289
Fax: (724) 852-5353
Lien and judgment searches must be done in person using the public computers or through the online civil search portal — staff will not perform searches for requesters due to liability concerns. Records before 1996 require an in-person visit.
Civil Filing Fees (Effective January 1, 2023)
The following fees apply at the Prothonotary's Office. Fees marked with an asterisk include the Prothonotary Automation Fee.
| Filing Type | Fee |
|---|---|
| Civil Complaint (general) | $120.00* |
| Appeal from District Justice Judgment | $85.50* |
| Appeal to Higher Court (Superior) | $90.25 |
| Appeal from Zoning Hearing Board | $400.00 |
| License Suspension / Registration Appeal | $120.00* |
| Default Judgment | $13.00 |
| Final Judgment | $13.00 |
| Transcript of Judgment from Magistrate | $26.25* |
| Writ of Execution | $20.00 |
| Writ of Summons | $120.00* |
| Praecipe for Arbitration | $400.00 |
| Certified Copy of Docket Entries | $8.00 |
| U.S. Federal Tax Lien | $18.00* |
| Lien Certificate | $6.00 |
| Lis Pendens | $18.00 |
| PFA Hearing Surcharge | $100.00 |
| Passport Application Processing Fee | $35.00 |
Passport appointments are required; contact the Prothonotary's Office to schedule.
Small Claims and Magisterial District Court Civil Matters
Civil claims up to $12,000 are handled in the Magisterial District Courts as small claims matters under Pennsylvania Rules of Civil Procedure for Magisterial District Judges. Filing fees range from approximately $53.00 to $127.50 depending on the amount claimed and method of service. Forms are available through the Unified Judicial System's public forms page. You can represent yourself without an attorney.
Greene County Family Court Records
Jurisdiction and Offices
Family law matters in Greene County — including divorce, custody, support, and Protection from Abuse proceedings — are heard by the Court of Common Pleas. The Prothonotary maintains all civil family law filings, while the Clerk of Courts oversees PFA and certain domestic matters on the criminal side.
Divorce Proceedings
Divorce complaints are filed with the Prothonotary. Filing fees include:
- Divorce Complaint: $120.00*
- Divorce with Additional Count for Custody: $167.85*
- Additional Divorce Counts or Counterclaim (each): $40.25
- Certified Copy of Divorce Decree: $7.00
- Election to Retake Maiden Name: $7.00
The Prothonotary's Office does not provide legal advice or divorce forms. If you're representing yourself, the PA Courts self-help page is a useful starting point.
Child Custody
Custody petitions and modification requests are filed at the Prothonotary's Office. Relevant fees include:
- Custody filing: $142.70*
- Petition for Modification of Custody: $25.00
- Custody as an additional divorce count: $47.85
Staff cannot assist in completing custody forms. Forms to open a custody case or modify an existing order are available at the Prothonotary's Office. Note: effective January 1, 2026, the Act 119-1996 (Custody) fee increases to $10.50.
Marriage Licenses
Marriage licenses are issued by the Clerk of Courts / Orphans Court Office by appointment only. Call ahead to schedule — both parties must appear in person.
Requirements include:
- Valid photo ID for both parties (e.g., driver's license)
- Fee: $31.00 (cash only)
- If previously married: bring a divorce decree or death certificate
- A three-day waiting period applies after application; the license is valid for 60 days once issued
The application process takes approximately 20–30 minutes and covers biographical information for both parties and their parents.
Birth and Death Records
Vital records for Greene County are maintained at the state level, not by the county courthouse. Certified birth and death certificates are available through the Pennsylvania Department of Health. Records from 1906 to the present are on file. The fee is $20.00 per certified copy for both birth and death certificates.
Mail requests should be directed to:
Division of Vital Records – Birth Certificate Processing Unit
P.O. Box 1528, New Castle, PA 16103
Phone: (724) 656-3100 | Toll-free: (844) 228-3516
Online ordering through VitalChek is also available, with additional processing fees for expedited services.
Greene County Probate Court Records
Register of Wills and Recorder of Deeds
Probate matters in Greene County are handled through the Register of Wills & Recorder of Deeds, which keeps all wills, estate filings, and related documents. The Register also processes Pennsylvania Inheritance Tax returns. Public records in this office date back to 1796, when Greene County was formed from Washington County.
Register of Wills & Recorder of Deeds
Address: Greene County Courthouse, 10 East High Street, Room 100, Waynesburg, PA 15370
Phone: (Register of Wills): (724) 852-5284
Email: astephenson@greenecountypa.gov
Hours: Monday – Friday, 8:30 a.m. – 4:30 p.m. (Research Room: 8:30 a.m. – 4:00 p.m.)
Note: No monetary transactions after 4:00 p.m.; arrive before 3:30 p.m.
All probate proceedings are by appointment only. Call (724) 852-5284 to schedule before arriving.
Scope of Probate Jurisdiction
The Register of Wills probates wills and opens intestate estates (those without a will). The related Orphans Court division of the Court of Common Pleas handles contested estate matters, guardianship proceedings, and related filings. The Clerk of Courts Office at Room 103 maintains Orphans Court records (Phone: (724) 852-5281).
Searching Probate Records
Estate and probate case information for Orphans Court proceedings filed at the Court of Common Pleas level can be searched through the UJS Portal. The Register of Wills maintains separate estate filing records accessible in person during the research room hours noted above.
Recorder of Deeds
Sharing the Room 100 office with the Register of Wills, the Recorder of Deeds keeps all land and property transaction records — deeds, mortgages, leases, financing statements, rights of way, military discharges, notary oaths, and mine subsidence maps — dating back to 1796. A current fee schedule for 2025 is posted on the county website. Keep in mind that the Recorder's Office cannot change, add, or remove a name from an existing deed; a new deed prepared by an attorney is required for any such modification.