Warren County Court Records Search
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Warren County, Pennsylvania forms part of the 37th Judicial District alongside Forest County, with all major court operations centered at the Warren County Courthouse in the City of Warren. The county court system spans a Court of Common Pleas, an Orphans’ Court, and three Magisterial District Courts, each maintaining distinct categories of records and using separate offices for record custody. Navigating the system efficiently requires knowing which office holds what type of record, which documents are available online, and what identifying information or fees will be needed before making a request.
Residents of Pennsylvania searching for court case information can access the UJS Portal maintained by the Unified Judicial System of Pennsylvania, which provides free public access to docket sheets across the state’s trial and appellate courts. PennsylvaniaCourts.us also offers a useful starting point for locating county-level court information and understanding available resources. Records can additionally be searched through clerk offices at the courthouse, self-service terminals available on-site, and the various official court department pages maintained by the 37th Judicial District.
How to Look Up a Court Case in Warren County?
The primary free online tool for searching Warren County court records is the UJS Portal case search, operated by the Unified Judicial System of Pennsylvania. This platform allows public users to search, view, and print docket sheets for criminal courts of common pleas, civil courts of common pleas, magisterial district courts, and appellate courts — all without charge.
Search options available through the UJS Portal include:
- Party/participant name
- Case number
- Organization name
- Offense tracking number
- Police incident or complaint number
- State ID number
For civil docket sheets specifically tied to Warren County’s Court of Common Pleas, the Pennsylvania Courts docket sheets page provides direct access and instructions.
In-person access is available at the Warren County Courthouse, open Monday through Friday, 8:30 a.m. to 4:30 p.m. Self-search terminals are located at the Prothonotary and Clerk of Courts office for electronic record retrieval on-site. Staff can assist with identifying the correct case number or docket for a specific matter.
Warren County Courthouse — Central Address for All Common Pleas Courts:
Warren County Courthouse
204 Fourth Avenue
Warren, PA 16365
Phone: (814) 728-3530
Hours: Monday–Friday, 8:30 a.m. to 4:30 p.m.
Mail requests to the Prothonotary and Clerk of Courts should include the case number, case name, case type (civil, criminal, or family), the requestor’s full name, and a notarized copy of the requestor’s identification. Mail requests are directed to: Prothonotary & Clerk of Courts, 204 Fourth Avenue, Warren, PA 16365.
Are Court Records Public in Warren County?
Pennsylvania’s framework for public access to court records is established under 204 Pa. Code Chapter 213, which governs the Case Records Public Access Policy of the Unified Judicial System. This policy defines which records are public, which are restricted, and what procedures must be followed for redaction or sealing.
Additionally, the broader Pennsylvania Right-to-Know Law (Act 3 of 2008, codified at 65 P.S. § 67.101 et seq.) provides a framework for inspecting and copying public records held by government bodies, including county offices. Under this law, all records are presumed public unless a specific exemption applies.
Records generally open to public inspection include:
- Court of Common Pleas civil case filings and judgments
- Criminal court dockets, indictments, and sentencing orders
- Orphans’ Court filings not under seal
- Property deed and land records held by the Register and Recorder
- Marriage licenses (records maintained since 1885)
Categories of records restricted or exempt from public disclosure include:
- Juvenile court records — Protected under Pennsylvania law; access requires a court order or demonstrated legal standing
- Mental health treatment records — Exempt from disclosure
- Court personnel records — Not subject to public inspection
- Records containing personal identifying information — Including home phone numbers, driver’s license numbers, Social Security numbers, and personal financial data
- Home addresses of judges and law enforcement personnel — Withheld to protect personal safety
- Records sealed by judicial order — Judges may restrict access when disclosure could jeopardize public safety or result in loss of state funds
When a Right-to-Know request is denied by a county agency, the requester may appeal to the Pennsylvania Office of Open Records within 15 business days. Appeals may be filed online, by fax, by email, or in person at 333 Market Street, 16th Floor, Harrisburg, PA 17101.
Warren County Open Records Officer:
Chief Clerk Pam Matve
Warren County Courthouse, 204 Fourth Avenue, Warren, PA 16365
Open Records Request Form available at warrencountypa.gov
Warren County Criminal Court Records
Court of Common Pleas — Clerk of Courts
Felony and serious misdemeanor criminal cases in Warren County are handled by the Court of Common Pleas. The Clerk of Courts — one of Pennsylvania’s oldest judicial offices — serves as the chief clerk and record keeper for the criminal courts. This office maintains all papers filed under criminal procedures, including the minute book and records of all criminal court proceedings.
The Clerk of Courts is co-located with the Prothonotary at the Warren County Courthouse and operates during the same business hours. Requests for criminal case records can be made in person at the front desk or by mail.
Prothonotary & Clerk of Courts
204 Fourth Avenue, Warren, PA 16365
Phone: (814) 728-3440
Fax: (814) 728-3459
Magisterial District Courts — Summary Offenses and Preliminary Hearings
Warren County has three Magisterial District Courts handling summary criminal offenses, traffic violations, minor civil matters, and preliminary hearings for felony cases before they are bound over to the Court of Common Pleas. All three offices operate Monday through Friday, 8:30 a.m. to 4:30 p.m.
| Court | Address | Phone | Fax |
|---|---|---|---|
| District 37-2-01 | 333 Hickory Street, Warren, PA 16365 | (814) 723-2260 | (814) 723-0221 |
| District 37-3-01 | 1585 Market Street, North Warren, PA 16365 | (814) 723-6750 | (814) 406-7069 |
| District 37-4-01 | 37 Railroad Street, Youngsville, PA 16371 | (814) 563-4682 | (814) 563-7519 |
Magisterial district court docket sheets are searchable through the UJS Portal at no cost.
Warren County Sheriff’s Office
The Warren County Sheriff’s Office is located within the courthouse complex and handles law enforcement, civil process, and court security. Sheriff Scott Neiswonger oversees the department.
Warren County Sheriff’s Office
204 Fourth Avenue, Warren, PA 16365
Phone: (814) 723-7553
The Warren City Police Department’s Records Department can be reached at (814) 723-6300, ext. 132, Monday through Friday, 8:00 a.m. to 4:30 p.m., for incident and arrest reports related to city jurisdiction matters.
Warren County Civil Court Records
Prothonotary — Custodian of Civil Records
The Prothonotary serves as the clerk of the Court of Common Pleas for all civil matters and maintains records of every civil procedure filed in Warren County. This encompasses a wide range of filings, including personal injury claims, contract disputes, small claims, eminent domain proceedings, road and right-of-way petitions, naturalization papers, passport applications, and divorce proceedings.
Civil case records are accessible through the Prothonotary’s office in person during business hours, through self-service terminals at the courthouse, or through the UJS Portal docket search. Requests by mail require the case number, case name, case type, requestor’s name, and a notarized copy of identification.
The 2024 Warren County fee schedule governs filing and copy fees for the Prothonotary’s office. A sample of applicable fees from that schedule:
- Divorce filing (1 count): $125.75
- Divorce with collateral issues, 2 counts: $181.00
- Divorce with collateral issues, 3 counts: $236.25
A 2026 Prothonotary Fee Schedule is also available directly from the county’s Prothonotary page.
Property Records
Real estate records — including deeds, mortgages, and land records — are maintained by the Warren County Register and Recorder’s Office, which is located on the first floor of the Warren County Courthouse. Warren County real estate records from 1985 to the present are available online through LANDEX, which offers a public Webstore option for viewing and downloading documents, as well as a Landex Remote option for attorneys, title companies, and abstractors. Public terminals are also available in the Register and Recorder’s office for on-site searches.
Land record requests by mail require a written request, a $5.00 fee per document (check or money order payable to Warren County Recorder of Deeds), and a self-addressed stamped envelope. Phone and email requests are not accepted for land records. The PA Recorder of Deeds Recording Fee Calculator can help estimate recording costs for new filings.
Property assessment and tax records are searchable through the Assessment Department’s online database.
Warren County Family Court Records
Court of Common Pleas — Domestic Relations and Family Division
Family law matters in Warren County — including divorce, child custody, child support, spousal support, and domestic violence protection orders — are handled within the Court of Common Pleas. The 37th Judicial District maintains a Domestic Relations Office located in the Hickory Street Annex at 333 Hickory Street, Warren, PA. The Domestic Relations Office focuses specifically on child and spousal support matters.
The Family Hearing Office is a separate department of the 37th Judicial District assisting with family-related proceedings. Divorce filings and related civil proceedings are processed and maintained by the Prothonotary at the main courthouse.
Marriage Records and Licenses
Marriage licenses in Warren County are issued and recorded by the Register and Recorder’s Office, which maintains marriage records dating back to 1885. All marriage records are open to the public for inspection and copying.
To apply for a marriage license in person:
- Both applicants must arrive at the Register and Recorder’s Office no later than 3:00 p.m.
- Present proper identification (driver’s license, photo ID, or birth certificate)
- Both must be at least 18 years of age
- Pay the $40.00 fee (cash or check; ATM available on the courthouse’s first floor)
- Note: the license cannot be used until the third day after issuance and is valid for 60 days anywhere in Pennsylvania
An online marriage license application is also available. After completing it, applicants receive a 6-digit code and must still appear together in the office before 3:00 p.m. to sign and finalize the license.
Certified copies of existing marriage licenses can be obtained in person at the office during business hours for $5.00, or by mailing a written request with a $5.00 check or money order payable to Warren County Recorder of Deeds, along with a self-addressed stamped envelope and the full legal names of both parties and the marriage date, to: Register and Recorder’s Office, 204 Fourth Avenue, Warren, PA 16365.
Birth and Death Records
Birth and death records for Warren County residents are maintained at the state level by the Pennsylvania Department of Health. The Pennsylvania Vital Records portal at certificates.health.pa.gov handles online orders. Each certified copy of a birth or death certificate costs $20.00, with an additional $10.00 processing fee for online orders. The nearest in-person vital records office is located at 1910 W. 26th Street, Erie, PA 16508, Phone: (814) 871-4261
The Warren County Register and Recorder’s office holds local birth records from 1893 to 1906 and death records for a similar early period, but current vital records are administered at the state level.
Warren County Probate Court Records
Probate jurisdiction in Warren County rests with the Orphans’ Court, which is a division of the Court of Common Pleas. The combined office of the Register of Wills, Recorder of Deeds, and Clerk of the Orphans’ Court handles all probate matters, including wills, estate administration, guardianships, and conservatorships.
Register of Wills — Lisa Burkhouse
Warren County Courthouse, 204 Fourth Avenue, Warren, PA 16365
Phone: (814) 728-3432
Fax: (814) 728-3476
Email: recordersoffice@warrencountypa.gov
Hours: Monday–Friday, 8:30 a.m.–4:30 p.m.
For probate appointments or to review records, contact the deputy Register of Wills at (814) 728-3431.
What the Orphans’ Court handles:
- Probate of wills and granting of letters testamentary
- Intestate estate administration (no will)
- Guardianship and conservatorship of incapacitated adults and minors
- Accounts and settlements of estates
Probate Fee Schedule (updated November 17, 2025 per Act 45 of 2025):
A $41.25 judicial computer/system surcharge (JCP/JCS fee) is now added to all petitions for the granting of letters. Additional fees from the Register of Wills fee schedule include:
- Probate of will only, first page: $11.00
- Accounts (no schedules): $7.00
- Accounts (with schedules): $28.00
Probate records are accessible in person at the Register and Recorder’s Office. The Warren Forest Court fee schedule page also publishes the current Register of Wills fee schedule for reference.
Guardianship Tracking System
Court-appointed guardians can file inventory and annual reports online using the Pennsylvania Courts’ Guardianship Tracking System (GTS). Free online training workshops are available through pacourts.webex.com, covering how to log in, navigate the dashboard, and submit guardianship reports electronically.