Westmoreland County Court Records Search
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Westmoreland County is one of the larger counties in southwestern Pennsylvania, with its county seat in the city of Greensburg. The county’s judicial system is administered through the Court of Common Pleas, which is divided into criminal, civil, and family divisions, along with the Orphans’ Court for probate and estate matters. Sixteen Magisterial District Courts located throughout the county handle summary offenses, preliminary hearings, small claims, and landlord-tenant disputes. The Westmoreland County Courthouse at 2 North Main Street in Greensburg houses the primary court offices, including the Clerk of Courts (criminal records), the Prothonotary (civil and family records), and the Register of Wills and Clerk of Orphans’ Court (probate, estates, and marriage records). Court offices operate Monday through Friday, 8:30 AM to 4:00 PM.
Pennsylvania provides multiple channels for accessing court records, including in-person visits to clerk offices, public access terminals at the courthouse, and electronic search tools maintained at both the county and state level. PennsylvaniaCourts.us offers access to statewide resources for locating publicly available court case information, including docket sheets and filing details across all levels of the court system.
How to Look Up a Court Case in Westmoreland County?
Westmoreland County offers several paths for looking up court cases, depending on whether you need criminal, civil, or family law records.
Online Case Search Tools
- UJS Portal — The Unified Judicial System Case Search is a free statewide tool that provides access to docket sheets for criminal cases in the Courts of Common Pleas, Magisterial District Court cases, and appellate proceedings. Users can search by participant name, docket number, offense tracking number, police incident number, or state ID number.
- Westmoreland County Case Lookup — The county maintains its own Case Lookup portal, with separate links for civil and criminal case searches.
- Prothonotary Public Access (iJEMS) — For civil and family records specifically, the Westmoreland County Prothonotary public access website offers 24/7 access to records filed with the Prothonotary’s office. Users must accept a disclaimer, then search by party name and type. For questions about iJEMS, call (724) 830-3507 or email proijems@westmorelandcountypa.gov.
In-Person Requests
Individuals may visit the appropriate filing office at the Westmoreland County Courthouse during regular hours (Monday–Friday, 8:30 AM – 4:00 PM):
- Criminal records: Clerk of Courts, Suite 203
- Civil/family records: Prothonotary, Suite 501
- Probate/estate/marriage records: Register of Wills, Suite 301
Written and Form-Based Requests
The Unified Judicial System of Pennsylvania provides downloadable request forms for obtaining court records:
- Public Records Request Form — for Court of Common Pleas records
- Magisterial District Court Request Form — for records from any of the county’s sixteen Magisterial District Courts
Complete the appropriate form and submit it to the court that handled the case.
Are Court Records Public in Westmoreland County?
Court records in Westmoreland County are generally open to the public under the Case Records Public Access Policy of the Unified Judicial System of Pennsylvania. This policy, adopted by the Pennsylvania Supreme Court, establishes standards for public access to case records maintained by all courts in the commonwealth. It requires that case records be available for public inspection unless a specific legal provision restricts access.
The Public Access Policy mandates that filers redact certain confidential information before filing documents with any court. Categories of information that must not appear in publicly accessible filings include Social Security numbers, financial account numbers, dates of birth (other than year), and names of minor children.
Beyond redaction requirements, Pennsylvania law and court rules restrict public access to certain categories of records entirely. These include:
- Sealed or expunged records
- Juvenile delinquency and dependency proceedings
- Adoption records
- Grand jury proceedings
- Records involving ongoing law enforcement or judicial investigations
- Sexual assault victim information
- Domestic violence protection order records (in certain circumstances)
- Medical and mental health records submitted in court proceedings
- Witness and informant identifying information
Any person denied access to a court record may challenge the denial through procedures established under the Public Access Policy. Custodian offices — including the Clerk of Courts, Prothonotary, and Register of Wills — are required to explain the legal basis for any denial of access.
Westmoreland County Criminal Court Records
Criminal court records in Westmoreland County are maintained by the Clerk of Courts, which serves as the official record custodian for all criminal and juvenile proceedings before the Court of Common Pleas. The office manages dockets, collects fines and restitution, and processes records requests from the public, attorneys, and media.
Clerk of Courts Office
Westmoreland County Courthouse
2 North Main Street, Suite 203
Greensburg, PA 15601
Phone: (724) 830-3734
Fax: (724) 850-3979
Email: wcclerksrecords@co.westmoreland.pa.us
Searching Criminal Case Records
Criminal docket sheets from the Westmoreland County Court of Common Pleas are available through the UJS Portal Case Search. The county also provides a dedicated Criminal Case Lookup page. For Magisterial District Court criminal matters — including summary offenses and preliminary hearings — searches can be conducted on the UJS Portal using the Magisterial District Court docket number or participant name.
Statewide Criminal Background Checks
The Pennsylvania State Police operate the Pennsylvania Access to Criminal History (PATCH) system, which provides name-based criminal history checks. As of April 2026, the fee is $22.00 per record check, with an additional 2% credit card transaction fee for online submissions. To use PATCH, submit a new record check request, accept the terms and conditions, select “Individual Request”, and provide the required identifying information.
For broader criminal justice lookups, the Pennsylvania Department of Corrections maintains an Inmate and Parolee Locator that can be searched by name, inmate number, or date of birth.
Sheriff’s Office
The Westmoreland County Sheriff’s Office is located in the basement of the courthouse at 2 North Main Street, Greensburg, PA 15601.
| Division | Phone | Fax |
|---|---|---|
| Main / Civil Division | (724) 830-3822 | (724) 830-3808 |
| Warrant Division | (724) 830-3462 | (724) 830-3770 |
| Toll-Free | (800) 442-6926 | — |
| sheriff@westmorelandcountypa.gov | — |
Pennsylvania State Police Records
Individuals may also submit a Right to Know Request Form to the Pennsylvania State Police by mail, fax, email, or in person:
Pennsylvania State Police — Bureau of Records and Identification
ATTN: Agency Open Records Officer
1800 Elmerton Avenue
Harrisburg, PA 17110-9758
Fax: (717) 525-5795
Email: RA-psprighttoknow@pa.gov
Restricted Criminal Records
Public access is prohibited for criminal records involving juveniles, sealed or expunged cases, active law enforcement investigations, witness and victim identifying details, and undercover law enforcement information.
Westmoreland County Civil Court Records
Civil litigation in Westmoreland County is handled by the Court of Common Pleas, with the Prothonotary’s Office serving as the filing and record-keeping office for all civil and family matters. Civil records from 1985 to the present are available. Civil and family court documents may also be filed electronically in Westmoreland County through the e-filing system.
Prothonotary’s Office
Westmoreland County Courthouse
2 North Main Street, Suite 501
Greensburg, PA 15601
Phone: (724) 830-3502
Email: gobarto@westmorelandcountypa.gov
Hours: Monday–Friday, 8:30 AM – 4:00 PM
The Prothonotary does not accept personal checks. Payments can be made by cash, money order, or credit card.
Searching Civil Records Online
The Prothonotary Public Access website (iJEMS) provides around-the-clock access to civil and family records. After accepting the disclaimer, users can search by name and party type. Civil docket sheets are also available through the UJS Portal.
Civil Filing Fees
The Prothonotary’s fee schedule, effective January 1, 2024, includes the following civil filing costs:
| Filing Type | Fee |
|---|---|
| Civil complaint (arbitration, breach of contract, medical malpractice, mortgage foreclosure, ejectment, etc.) | $166.00 |
| Writ of summons | $166.00 |
| Appeals (transcript, magisterial, landlord/tenant, statutory) | $165.75 |
| Appeal of arbitration award | $385.50 |
| Petition for change of name | $177.00 |
| Motions/petitions (expungement, conservator, guardian, eminent domain, etc.) | $165.50 |
| Mechanics lien / condominium lien | $78.75 |
| Tax lien | $37.50 |
| Judgment (by confession, complaint, Orphans’ Court) | $78.75 |
| Copies per page | $0.75 |
For fee categories not listed, contact the Prothonotary at (724) 830-3502. A complete Court Fees page is available on the county website.
Magisterial District Courts
Small claims, landlord-tenant disputes, and certain civil matters under the monetary threshold are heard in the county’s Magisterial District Courts. A list of Magisterial District Judges is maintained by the Unified Judicial System. Several Magisterial District Courts serve Westmoreland County, with locations in Greensburg, Jeannette, New Kensington, Latrobe, North Huntingdon, Export, Apollo, Ligonier, Mount Pleasant, and other communities.
Westmoreland County Family Court Records
Family law proceedings in Westmoreland County — including divorce, child custody, child support, paternity, spousal support, and protection from abuse (PFA) actions — are handled by the Family Division of the Court of Common Pleas. All family filings are processed through the Prothonotary’s Office. Divorce forms are available on the county website, and the Pennsylvania Supreme Court maintains standard divorce proceeding forms on the UJS website.
Applicable rules of court for divorce cases include Westmoreland County Local Rules W1920.4 through W1920.55-2a and Pennsylvania Rules of Civil Procedure 1920.1 through 1920.92.
Family Court Filing Fees
The Family Court fee schedule, effective January 1, 2026, includes:
| Filing Type | Fee |
|---|---|
| Divorce complaint | $176.00 |
| Custody complaint | $176.50 |
| Paternity complaint | $176.00 |
| Custody in a divorce (additional count) | $74.00 |
| Child support, alimony, equitable distribution, spousal support (each additional count) | $63.50 |
| Divorce decree | $23.00 |
| Foreign divorce decree | $66.25 |
| Master fee | $252.75 |
| Motion/petition custody | $174.50 |
| PFA — assessing costs to defendant | $165.50 |
| Copies per page | $0.75 |
| Email/fax first page | $3.25 |
| Email/fax subsequent pages | $1.30 |
Custody forms and procedures are available on the county’s custody page.
Marriage Records
Marriage licenses are issued and maintained by the Register of Wills and Clerk of the Orphans’ Court. Marriage license records from 1885 to the present are available. Records from 1988 forward can be searched online through the Register of Wills online services portal. Users may log in as a guest, access the public records search, and search by party name and marriage date. For older records, an in-person visit to the Register of Wills office is required.
Register of Wills & Clerk of Orphans’ Court
Westmoreland County Courthouse
2 North Main Street, 3rd Floor, Suite 301
Greensburg, PA 15601
Phone: (724) 830-3177
Fax: (724) 850-3976
Email: Kpecarchik@westmorelandcountypa.gov
Divorce Records
Divorce records in Westmoreland County are maintained by the Prothonotary’s Office. Records can be searched online through the iJEMS public access website for records up to 2018, or by contacting the Prothonotary at (724) 830-3507 or proijems@westmorelandcountypa.gov. In-person requests can be made at Suite 501 of the courthouse during regular hours.
Birth and Death Records
The Register of Wills maintains a limited collection of Westmoreland County birth records from 1893 to 1905 and an incomplete set of birth, death, and marriage records from 1852 to 1855. For records after 1905, requests must be directed to the Pennsylvania Department of Health, Division of Vital Records. Certificates can be ordered through the online ordering portal or by completing and mailing an application for a birth certificate or death certificate.
Division of Vital Records
P.O. Box 1528
New Castle, PA 16103
Phone: (724) 656-3100 or (412) 565-5113
Online orders cost $30.00 per certificate. Mail-in orders cost $20.00 per certificate and should include a completed application, a copy of valid identification, and a check or money order. Birth certificates in Pennsylvania are restricted to the individual named on the record, family members, legal representatives, and those with a court order. Birth records become public 105 years after the date of birth, and death records become public 50 years after the date of death.
Westmoreland County Probate Court Records
Probate matters in Westmoreland County are handled by the Orphans’ Court division of the Court of Common Pleas. The Register of Wills and Clerk of Orphans’ Court serves as the filing and docketing office for all Orphans’ Court matters. The office manages the probating of wills, the issuance of letters testamentary and letters of administration, estate administration records, guardianship proceedings, adoption filings, and termination of parental rights cases. Estate records date back to 1773, and Orphans’ Court records are available from 1750 to the present.
Searching Probate Records
Estate records from 1986 to the present can be searched online through the Register of Wills online services portal. After creating a free account or logging in as a guest, users can access public records search tools and look up estate filings by name. Older records must be examined in person at the Register of Wills office on the third floor of the courthouse. Approved Westmoreland County forms for probate matters, including Petitions for Distribution, Decrees, and Certificates of Award of Real Estate, are available on the Orphans’ Court forms page and at the Register of Wills office.
Estate cases are assigned to a judge when the first issue is raised. Audit schedules and deadlines for filing first and final accounts are published in the Westmoreland Law Journal and on the county’s audit schedule page. Attorneys must present proposed petitions and decrees to the Orphans’ Court administrator for review before the audit date, per Westmoreland County Orphans’ Court Rule WO102(d).
The Register of Wills also serves as the agent for the Pennsylvania Department of Revenue for collection of inheritance tax. Virtual services are available for estate representative swearing-in at a fee of $100.00. Appointments should be scheduled by calling (724) 830-3177.
Property Records
Real property records — including deeds, mortgages, and liens — are maintained separately by the Westmoreland County Recorder of Deeds and can be searched through the Recorder of Deeds Public Access Web Service.
Recorder of Deeds
40 North Pennsylvania Avenue, Suite 420
Greensburg, PA 15601
Phone: (724) 830-3518
Fax: (724) 853-4647
Email: fschiefer@westmorelandcountypa.gov